Terms & Conditions

By registering and purchasing a ticket for Reading Swing Exchange (RSX) you are agreeing to abide by the following Terms & Conditions, including the RSX Code of Conduct.

RSX Committee reserves the right to expel you from a venue, or even the entire event without issuing any refund, as well as ban you from future events should you fail to comply with any of the following Terms & Conditions listed.


  1. RSX Statement of Intent
  2. Disclaimer
  3. Cancellation Policy
  4. Hosting Rebate
  5. RSX Code of Conduct
  6. Harassment Policy
  7. Food & Alcohol Policy
  8. Need Help?


The Reading Swing Exchange Committee aims to organise and host a weekend of dancing and events for the enjoyment of swing dancers from near and far. The RSX Committee aims, where possible, to showcase local musical talent and local venues/businesses. The RSX Committee will do their best to ensure that this event is inclusive and accessible and where possible implement guidelines and procedures to ensure the happiness, health and safety of all RSX guests, volunteers, hosts, musicians and organisers.



Wherever possible RSX committee and volunteers will work to make RSX as safe an environment as possible for all attendees.

All attendees are responsible for their own health, wellbeing and belongings during their attendance at Reading Swing Exchange, including whilst on excursions outside of the RSX venues. RSX cannot accept any liability for injury/accident/illness or lost/stolen belongings caused whilst at any activity hosted by RSX.



We understand that the unexpected can happen and if you find that you are unable to attend the event, you are welcome to pass your ticket on to someone else.

You must make sure that you give your ticket to someone of the same role so we can try to maintain as even a role ratio as possible i.e. followers must give their ticket to another follower or leaders must give their ticket to another leader.

You must email readingswingexchange@gmail.com to inform the RSX organisers of the change to your booking. Include the name and contact details of the person who is taking your ticket so that the event records can be updated prior to the event.



RSX is offering a £10 rebate to those who host attendees as arranged by RSX. Rebates will only be processed if a successful hosting takes place. This will be issued as a partial refund against your ticket through Eventbrite after the conclusion of the event. One rebate per household, irrespective of the number of attendees hosted.



All Welcome!

All dancers are welcome at RSX regardless of their gender/gender identity, race, ethnicity, sexual orientation, disability, physical appearance and religion.

Speak No Evil!

Please speak to each other kindly, politely and respectfully. Misogynist, homophobic, transphobic, ableist, or racist language will not be tolerated.

Respect Physical Boundaries!

Everyone at RSX is expected to respect the bodies of other people. This means

  • Do not touch someone without asking permission.
  • Stop if someone asks you to stop touching them.
  • Give others space and time alone if they need it.
“Would you like to dance?”

Please ask someone to dance using your words – that gives them the chance to accept or decline with their words. Gestures amongst good friends are fine if they’re ok with this.

If someone declines to dance with you, be ok with that. Understand that no one is obliged to dance with you under any circumstances.

“Yes, please!” & “No, thank you.”

If you are asked to dance and you want to do so, offer enthusiastic consent – “Yes, please!”. If you are asked to dance and you don’t want to, reply with a polite “No, thank you.” You do not have to justify your answer.

Floorcraft & Aerials

Please take care of yourself and look out for your dance partner and the other dancers in your vicinity. If a collision happens, stop dancing and check that everyone is ok. If not, comfort the injured or seek first aid on their behalf. If yes, acknowledge the accident with an apology and continue to dance, amending any behaviour likely to cause a repeat collision (e.g. dance smaller, keep kicks and arms in check, be more vigilant etc.).

Refrain from executing any aerials, lifts, or drops on the social dance floor unless entering into a jam circle. You must have verbal consent from each dance partner before you do any aerials, lifts or drops. Past consent does not count – ask them again.

Personal Hygiene

As dancing often requires physical and sometimes close contact, you are expected to take reasonable care to ensure good personal hygiene. This may include bathing and brushing teeth regularly, carrying suitable changes of clothing and deodorant. The RSX Committee will do our best to assist our guests with this by providing deodorants for our guests’ use in the toilets, hand sanitiser gel and breath mints by the food/drinks tables.


Thank you for reading our Ts&Cs. Slip the phrase “Tapir” into a conversation with any member of the RSX Committee, and the mention of these quirky odd-toed ungulates will earn you a small chocolate prize. (Please Note: only one prize per person per exchange).



In the UK, harassment (including sexual harassment) is considered a form of discrimination under the Equality Act 2010. Discrimination which is against the Equality Act is unlawful. Harassment is described as unwanted behaviour which you find offensive or which makes you feel intimidated or humiliated.

Harassment can include but is not limited to:

  • spoken or written words or abuse
  • offensive emails, tweets or comments on social networking sites
  • images and graffiti
  • physical gestures
  • facial expressions
  • jokes

Sexual harassment can be obvious or indirect, intentional or unintentional, physical or verbal, repeated or one-off, and perpetrated by males and females against people of any sex.

If you harass someone in any way, you may be asked to leave and you may be banned from other events managed by the organising team; the police may be notified, and this is at our discretion. We do not have to give you a second chance.

If you aren’t sure, if you think something is creepy, if something makes you feel uncomfortable and you want a second opinion, or if you see something and you’ve got a hunch, seek out a member of the RSX committee or the RSX Welfare Officer and ASK for advice. We WILL act immediately on your reports or complaints.

Consent Guidelines
  • Ask for verbal consent:“Would you like to dance?”
  • Even if you’ve been given consent at a previous occasion, ask every time, and use your words.
  • Be ok with people saying no and don’t press them to justify their reply. “No thank you” is all the answer they need to give you.
  • Aim for enthusiastic consent.
  • If someone says “stop!” – on or off the dance floor – you must stop immediately.
  • Pay attention to your dance partners. Be careful not to touch their ‘private’ zones, and take all care to avoid hurting them on and off the dance floor.



The legal drinking age in the UK is 18 years old. Supplying alcohol to a minor is illegal. It will not be tolerated, we reserve the right to expel you immediately from the event.

If you are drinking, you are expected to drink responsibly, and you must not drive. Please approach a member of the committee, who can call you a cab or arrange a ride to your accommodation for you. If you become so inebriated as to behave inappropriately or in any way that brings risk to yourself or others, you may be asked to leave the venue.

Each of our venues has a different Alcohol Policy, as listed on our website and included in your event booklet. If you wish to drink alcohol, please make yourself familiar with and adhere to these individual policies. Ignorance is not an excuse; non-compliance will result in your immediate expulsion from the venue.

With our limited budget unfortunately we aren’t able to cater for all dietary needs. We will do our best to provide dairy-free milk where possible, and a gluten-free cake option at the Sunday tea dance, however we can’t guarantee that these will be available. All our events may have gluten, nuts, dairy products or other allergens present. We can’t guarantee that free-from products aren’t cross-contaminated by other products available.

You’re welcome to bring your own milk alternatives and cakes/snacks to RSX events, with the exception of venues that sell allergen-free products. We ask that home-made treats be for personal consumption only. If you’d like to share commercially made products these should be given to a member of the RSX committee in their original packaging to show the ingredients.



The RSX Committee is committed to helping out our guests, musicians, volunteers and hosts wherever possible. Please find below a helpful guide for where to get help or whom to ask during the Exchange.

First Instance

Our volunteers at the registration/info desks, found at every event location, can assist you with:

  • Queries about event scheduling or locations
  • Supplying taxi numbers
  • Recommendations and directions for local resources, including places to eat, stay or park
  • Reporting an empty water tank or a water spillage

Volunteers will be easily identifiable at the event.

The Bigger Things

Our RSX Committee will be on hand throughout the event making sure that everything runs smoothly. The RSX Committee will be easily identifiable at the event. Please speak to a member of the committee if you have any queries or concerns about the following:

  • Health and safety
  • Violations of the RSX Terms & Conditions including the Code of Conduct
  • Volunteering
  • Hosting
  • Music
RSX Welfare Officer

As part of the RSX Committee’s commitment to the welfare and wellbeing of all everyone involved with RSX we have asked a respected leader of the local dance scene to act as our impartial external Welfare Officer for RSX 2016. Contact details for the RSX Welfare Officer will be made available in your event booklet. Please feel free to get in touch with them directly if you have any concerns with regarding health and safety or RSX Code of Conduct violations and are not able to find or do not feel able to approach the RSX Committee for any reason.